Can a bookkeeper prepare a notice to a reader?

Can a Bookkeeper Prepare a Notice to Reader?

When it comes to financial reporting for small businesses, clarity and credibility matter—especially when dealing with banks, investors, or potential buyers. One common document used in these situations is the Notice to Reader (NTR) statement. But can a bookkeeper prepare one?

The short answer is no. While bookkeepers play a vital role in maintaining accurate financial records, they are not authorized to issue a Notice to Reader. This is a key distinction that many business owners overlook. According to CPA Ontario and CPA Canada regulations, only a licensed Chartered Professional Accountant (CPA) can prepare and sign off on an NTR.

An NTR isn’t an audit or even a review—it’s a basic level of assurance where the CPA confirms that the financial statements appear plausible based on the information provided. Still, even this minimal level of engagement requires professional licensing. The purpose? To protect stakeholders by ensuring that someone with proper credentials and ethical obligations stands behind the numbers.

Bookkeepers, no matter how skilled or experienced, don’t hold that license. Their work is essential for day-to-day accounting, but when it comes to formal financial statements for external use—like securing a bank loan, attracting investors, or valuing a business for sale—only a CPA can issue the NTR.

Trying to save time or money by having a bookkeeper prepare an NTR might seem practical, but it could backfire. Financial institutions and third parties will likely reject the document if it’s not signed by a licensed CPA. It’s not just about rules—it’s about trust.

So if you're preparing to present your business’s financial health to the outside world, make sure you’re working with a qualified CPA. It’s a small step that makes a big difference in credibility and compliance.